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Terms and conditions

UK Pre-university and Foundation programmes

Last updated February 2013 

Kings reserves the right to change prices/course timetables etc at any time prior to registration and to make additions or amendments to these terms and conditions by giving one month's written notice to all affected parties

Offer of a place

This includes a study plan outlining the most appropriate course for your academic goals based on your academic ability and English language level and will detail costs for tuition and your selected accommodation option. Your place on the course or in accommodation is not held until we have received your payment to accept the place.

Acceptance of a place

To accept your place you will need to make an Acceptance Payment and return a signed copy of this document. Once this payment is received we will hold your place on the course and in accommodation until the balance of fees becomes due. (Your place may become at risk if we do not receive your first term's fees on time). The Acceptance Payment comprises: Registration Fee £75, Advance Fee £500 (deducted from first payment), Refundable Deposit £500 (refunded to the fee payer at the end of the course minus any sundry charges) and the relevant insurance fee (if you already have insurance, please include proof of cover with your acceptance payment). If you are a visa national, then there will be a charge of £13 for a Certificate of Acceptance to Study (CAS) which you will need to provide to obtain a visa.

Visa documentation

Once we have received your Acceptance Payment we will hold a place on the course and in accommodation and send all relevant visa documentation including a CAS. Please advise us as soon as your visa is granted. If your visa is refused, the Advance Fee and Deposit will be refunded to the fee payer on production of the via refusal letter.

Payment of fees

All fees are due one month prior to the start of your course. Your place may be at risk if we do not receive payment on time. Payment by termly installment is available on request for courses of a minimum of 3 terms. The first two terms are payable 4 weeks prior to the start of the course and the 3rd term is payable prior to the start of the second term. Fees generally increase by inflation annually so payments by installment may be subject to fee increases. Fees can be paid by cheque, credit card, sterling bank draft or telegraphic transfer. Bank charges for both sending and receiving banks are payable by the sender. Payment by credit card is subject to a surcharge of 2%. AMEX 3.5%. In the event of late payment monthly interest charge of 2% will be applied. You will not be allowed to attend classes as long as fees are outstanding. You may be required to leave the course.

Cancellation

If you cancel more than four weeks before the beginning of the course for any reason other than visa refusal your Advance Fee and Deposit will not be refunded. If you cancel fewer than 4 weeks before the beginning of the course, a full term's tuition and accommodation fees will be retained and any balance refunded. Cancellations must be given in writing to the Principal of the College. We are obliged to notify UKBA if a student holding a current UK visa cancels a course at one of our Colleges. We strongly recommend you have an insurance policy in place which covers cancellation fees. Details of the reasons for cancellation covered by our recommended insurance policy are available on request.

Deferral

It may be possible to defer the start date of your course if necessary without withdrawing sponsorship provided payment is received in accordance with the original start date.

Kings Colleges policies

Policies pertaining to admissions, welfare and safety, discipline, sanctions, promoting good behaviour and complaints procedures are all available at: http://www.kingscolleges.com/information/policies

Withdrawal

If you wish to withdraw from a course after it has started, you must give a term's notice in writing to the Principal. This means you will be liable for the next term's tuition fees. Any balance of fees will be refunded. We are obliged to notify UKBA if a student holding a current UK visa withdraws from one of our Colleges.

Refunds

Bank charges: all refunds are paid minus any bank charges
Visa refusal: Advance fees and Deposit refunded to the fee payer on receipt of a visa refusal letter.
Tuition Fees: any fees paid in excess of one term refunded to the fee payer if notice has been given to cancel/withdraw.
Deposits: refunded after student's departure to the fee payer after deductions for any disbursements or damages.
Late arrivals: no refunds are given for late arrivals.
Exclusions: no refunds are given for students excluded from school for disciplinary reasons.
Insurance: no refunds are given.

Academic decisions

The Colleges reserve the right to determine the best course of study for any student and to exclude from class any student who, for reasons of ability or performance is not qualified to enter or remain in that class. Students will not be allowed to start any part of their study plan for which they have not reached the minimum entry requirement.

Discipline

If your work, attendance or conduct is unsatisfactory, you will be subject to the College's disciplinary procedures. These procedures may lead ultimately to exclusion. In the event of exclusion, fees are not refunded. Attendance is compulsory for all students and is a condition of a UK visa. Non attendance of visa nationals is reported to UKBA.

Accommodation

Kings acts solely as agents (and not as principals) in the arranging and providing of homestay accommodation for students. Prices are per week (7 nights). No refund is given for early departure but a charge will be made for any extra nights. We reserve the right to apply a high season late booking supplement of £20 per week to students who book less than 10 days prior to arrival. A re-booking fee of £20 will be charged when accommodation was previously booked for less than the whole course and may also be charged if a student requests too many changes to accommodation. Notice to change accommodation or withdraw from either homestay or residence is one term. Students who move out without the proper notice period will be charged one term's fees in lieu of notice. Students wishing to move into private accommodation must seek approval from the Principal and provide written authorization from parents. Vacation accommodation is subject to availability, at an extra charge, usually only in homestay. Homestay students may have a change of family for the vacation. For residential accommodation and student houses a deposit of £150 will be taken, refunded after departure, provided no damage has been caused or exceptional cleaning required. Students wishing to move into private accommodation must seek approval from the Principal and provide written authorization from parents. Vacation accommodation is subject to availability, at an extra charge, usually only in homestay. Homestay students may have a change of family for the vacation. For residential accommodation and student houses a deposit of £150 will be taken, refunded after departure, provided no damage has been caused or exceptional cleaning required.

Guardianship

Is a legal requirement for all students under 16. At Kings it is a minimum requirement until the end of the term in which the student becomes 16. However if we believe that a student will be adversely affected by the lack of a guardian we may insist that parents retain a UK based guardian for longer than the legal requirement.

Medical intervention

It is understood that if your child/ward is under 18 your permission is given for first aid to be administered and appropriate non-prescription medication to be given. Your permission is also understood to be given in an emergency for your child/ward to receive medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. Please advise us in writing therefore if your permission is not given, in order for us to act in accordance with your wishes.

 

Consent for activities for under 18s

By entering into these terms and conditions you are confirming your consent for your child/ward as named in the application form: a) To take part in College trips and other activities that take place off College premises; and b) To be given first aid or urgent medical treatment during any College trip or activity.Please note the following important information before agreeing to these Terms and Conditions:

The trips and activities covered by this consent include; all visits, whether organised by Kings Colleges or by a third party provider (including residential trips) which take place during the term of the course but may occur during or outside usual teaching hours; adventure activities at any time, off-site leisure and sporting fixtures outside the College day. We will send you information about any trip or activity before it takes place if we believe that it presents an unusually high risk. We shall take a common sense and proportionate approach to any risks posed by an out of College activity. We shall ensure that any providers of activities or transport are appropriately licensed ( under such legislation as the Adventure Activities Licensing Regulations 2004) You can, if you wish, tell the College that you do not want your child to take part in any particular College trip or activity. Details of the type of activities and trips we consider covered by this consent are set out in our literature and brochures and can be viewed on our website. In most instances written parental consent will not be requested from parents for off-site activities offered by the College as such activities are part of the course and selected programme and many usually take place during the normal College day.

Liability

Kings Colleges will not be liable under any circumstances for any failure to provide services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond the College's control. Any damage caused by a student to College property, to the homestay property or to a residence, whether intentional or not will be charged to the students responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning.

Publicity materials

Permission is given for the use of student's results, student comment or opinion and images/video of students in Kings promotional materials by the student, their parents or guardian with acceptance of these terms and conditions.

Data Protection

Any information provided to Kings may be held on computer and used by Kings in accordance with its Data Protection registration and the UK Data Protection law. Kings is obliged to provide UK contact details and attendance information to UKBA.

UK universities

By signing these terms and conditions you agree, should you progress to a UK university, to them releasing data on your course and progress.

Public holidays

Tuition is not given on public holidays. No refund or compensation is given for lessons missed due to public holidays.

Jurisdiction

In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of England and Wales having jurisdiction in the matter in question.

UK English language courses

Last updated February 2013  

Kings reserves the right to change prices / course timetables, etc. at any time prior to registration and to make additions or amendments to these terms and conditions by giving one months’ written notice to all affected parties.

1. Enrolment Fee and Advanced Payment fee

There is a £75 registration fee payable on all courses.

2. Visa fee

If you are visa national, there is a charge of £13 for a Certificate of Acceptance for Studies (CAS). If you are a visa national, please include your passport number on your booking.

3. Acceptance of registration

We will acknowledge your application within 24 hours (Monday to Friday). Written acceptance of registration by the College will be given on receipt of £195 (£120 deposit and £75 registration fee) and constitutes a firm agreement for the period specified on the registration form.

4. Payment

Full fees must be received 4 weeks before the start of the course. If registration is received less than 4 weeks before the start of the course, full payment must be made at the time of registration. Fees can be paid by cheque, credit card, bank transfer. Bank charges for both sending and receiving banks are payable by the sender. IMPORTANT: when making your payment please ensure that you transmit sufficient funds to cover the bank charges and to cover the sterling amount shown on the invoice at the exchange rate of the day. Payment by credit card is subject to a surcharge of 2%, AMEX 3.5%.

5. Visa documentation

Once we have received your deposit and enrolment fee, we will hold a place on the course and in accommodation and send all relevant visa documentation including a Certificate of Acceptance for Studies (CAS). Please advise us as soon as your visa is granted or refused.

6. Cancellation

6a. Cancellation due to visa refusal (all courses)  

If your visa is refused, please send us a copy of the visa refusal letter. On receipt of this letter, tuition fees, accommodation fees and deposit will be refunded minus the £75 registration fee, the £13 CAS fee and minus any bank charges.

6b. Cancellation for other reasons

To cancel tuition and / or accommodation a minimum of four weeks’ notice must be given in writing to the Principal of the College.

For cancellations received more than four weeks before the start of the course, the tuition fees, accommodation fees and deposit will be refunded minus the £75 registration fee, the £13 CAS fee and minus any bank charges.

For cancellations received less than four weeks before the start of the course (due to reasons other than visa refusal):

• no refund is given if the course is a long-term reduced price course of 12 weeks or longer (i.e. the Kings Diploma and Compact and Intensive Courses of 12 weeks or longer).

• for other courses the tuition fees and accommodation fees will be refunded minus a four-week cancellation charge, minus the £75 registration fee, the £13 CAS fee and minus any bank charges.

7. Withdrawal

Four weeks’ notice in writing must be given for withdrawals from a course. Tuition and accommodation refunds will be given minus the four-week notice period except for long-term reduced price courses i.e. Compact and Intensive courses of 12 weeks or longer and the Diploma of English. We are obliged to notify the relevant UK Government bodies if a student holding a current UK visa withdraws from our College.

8. General Notes on Refunds

• No refunds are given for long-term reduced price courses (i.e. the Diploma of English and Compact and Intensive Courses of 12 weeks or longer) if cancelled less than four weeks before the start of the course except in the case of visa refusal (see 6. above)

• Bank charges, registration fee and CAS fee — all refunds are paid minus any bank charges, minus the registration fee and minus the CAS fee.

• Refunds are made to the fee-payer.

• Accommodation deposits — will be refunded to the fee-payer after deductions for any disbursements or damages.

• Late arrivals — no refunds are given for late arrivals.

• Expulsion — no refunds are given for students who are expelled from College for disciplinary reasons.

• Insurance — no refunds are given.

9. Academic and Teaching

• All courses include a level assessment on or prior to arrival, induction and orientation and regular progress tests. Students who successfully complete the course and attend at least 90% of lessons receive a Kings Certificate of Achievement.

• Courses usually start on a Monday (or Tuesday if Monday is a public holiday). Testing and orientation replace lessons on the first day at College.

• During high season, classes may run in the morning and / or afternoon (or a combination of both).

• Prices include teaching materials and use of course books. Students may purchase coursebooks for personal use if required.

• Public exam fees are not included in the course prices.

10. Public holidays

Tuition is not given on public holidays (29 March, 1 April, 6 May, 27 May, 26 August). No refund or compensation is given for lessons missed due to public holidays. Colleges are closed between 14 December 2013 and 1 January 2014 inclusive.

11. Beginners

Beginners are welcome to attend the Intensive Course, the Vacation Course or Vacation Extra at Kings Bournemouth and at Kings London but must start on the first Monday of the month. Beginners arriving at other times (or arriving at Kings Oxford) will have individual lessons and be charged accordingly. Beginners arriving at Oxford may be transfered to another college at their own expense.

12. Discipline

If your work, attendance or conduct is unsatisfactory, you will be subject to the College’s disciplinary procedures. These procedures may lead ultimately to expulsion. In the event of expulsion fees are not refunded. Travel and other costs incurred as a result of expulsion must be met by the student or by the student’s guardian. Attendance is compulsory for all students and is a condition of a UK visa. Non attendance of visa nationals is reported to the relevant UK government bodies.

13. Accommodation

Kings acts solely as agents (and not as principals) in the arranging and providing of homestay accommodation for students. Prices are per week (residential accommodation is usually available from Sunday to Saturday). No refund is given for early departure but a charge will be made for any extra nights. We reserve the right to apply a high season late booking supplement of £20 per week to students who book fewer than 10 days before arrival. A re-booking fee of £20 will be charged each time accommodation is re-booked, if not originally booked for the entire course on commencement of the course.

Four weeks’ notice must be given to cancel or withdraw from accommodation. Students who move out without giving the proper notice period will be charged 4 weeks’ accommodation fees in lieu of notice. Students under 18 wishing to move into private accommodation must seek approval from the Principal and provide written authorisation from parents. Accommodation during the College holidays is subject to availability and at extra charge. Homestay students may have a change of family during the holiday period.

14. Liability

Kings shall not be liable under any circumstance for its failure to provide any services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond the College’s control. Any damage caused by a student to college property, to the homestay property or to a residence, whether intentional or not, will be charged to the student/s responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning.

15. Medical Intervention

It is understood that if your child/ward is under 18 your permission is given for first aid to be administered and appropriate non-prescription medication to be given. Your permission is also understood to be given in an emergency for your child/ward to receive medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. Please advise us in writing therefore if your permission is not given, in order for us to act in accordance with your wishes.

16. Activities and excursions

It is understood that if your child/ward is under 18 your permission is understood to be given for your child/ward to participate in off-site social activities and excursions organised by Kings and other external providers. Please advise us in writing therefore if your permission is not given, in order for us to act in accordance with your wishes.  

17. Damage deposit

For residential accommodation, a deposit of £150 will be taken (£250 for student houses in Oxford and London), refunded after departure provided no damage has been caused or exceptional cleaning is required.

18. Holidays for long-term students

Students are permitted a maximum of 2 weeks’ holiday during a 24-week course and a maximum of 3 weeks’ holiday during a 36-week course. Holidays must be booked at least 4 weeks in advance. An administration fee will be charged for any changes in holiday dates. Full accommodation fees will be charged if the bedroom is not completely vacated. The charge for storing luggage at the host family is £20 per week.

19. Holidays for short-term students

No allowance is made for students taking holiday during their course (i.e. no refund will given for days missed and days missed cannot be added to the end of the course). Students who take unauthorized absence during a short-term course will be marked down as absent from lessons and their certificate may be withheld.

20. Transfers

To comply with UK law, students under 16 have to be accompanied to and from the airport/station on arrival and departure, for which there is an extra charge.

21. Insurance

All Kings Colleges students must have appropriate accident and medical insurance. Travel insurance to cover personal property, breakages, loss and damage is strongly recommended. Kings Colleges recommend Endsleigh Insurance. This can be booked through Kings (please see the relevant section of the registration form) or through your agent. Please note that once booked, insurance is non-refundable.

22. Publicity materials

Permission is given for the use of student results, student comment or opinion and images or video of students in Kings Colleges promotional materials by the student, their parents or guardian with acceptance of these terms and conditions.

23. Data protection

Any information provided to Kings may ne held on computer and used by Kings in accordance with its Data Protection registration and the UK Data Protection law. Kings is obliged to provide UK contact details and attendance information to UKBA.

24. Jurisdiction

In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of England and Wales having jurisdiction in the matter in question.

USA English language courses

Last updated July 2013

Kings reserves the right to change prices, to cancel or change courses and to amend timetables at any time prior to enrolment and to make additions or amendments to these terms and conditions by giving one month’s written notice to all affected parties.

1. Enrolment Fee and Advanced Payment fee

There is a $135 enrolment fee payable on all courses.

2. Acceptance of enrolment

We will acknowledge your application within 24 hours (Monday to Friday). Written acceptance of enrolment by the College will be given upon receipt of $135 enrolment fee and constitutes a firm agreement for the period specified on the enrolment form.

3. Payment

Full fees are due by the course start date. Fees can be paid by check, money order, credit card, or bank transfer. Bank charges for both sending and receiving banks are payable by the sender. IMPORTANT: when making your payment please ensure that you transmit sufficient funds to cover the bank charges and to cover the dollar amount shown on the invoice at the exchange rate of the day. Payment by credit card is subject to a surcharge of 2%, AMEX 3.5%.

4. Visa documentation

Once we have received your enrolment fee, we will hold a place on the course and in accommodation and send all relevant visa documentation including the I-20. Please advise us as soon as your visa is granted or refused.

5a. Cancellation due to visa refusal (all courses)

If your visa is refused, please send us a copy of the visa refusal letter. On receipt of this letter, all fees will be refunded.

5b. Cancellation/Withdrawal for other reasons (Kings Boston)

  • If you are unable to begin your course, we will refund all fees paid minus any non-refundable charges (enrolment fee, courier fee) and any actual housing costs incurred with a maximum total of $500.
  • If you are unable to complete your course after beginning studies or your enrolment is terminated by the College, the following tuition refunds apply:
  • If cancelling during your first 4 weeks, tuition paid less 4 weeks tuition and non-refundable charges.
  • If cancelling after your first 4 weeks but before the midpoint of your enrolment, you will receive a pro-rata refund of tuition paid less non-refundable charges.
  • If cancelling after the midpoint of your course, there is no refund.
  • To cancel accommodation, a minimum of 4 weeks notice must be given in writing to the College Director.
  • All refunds will be calculated using regular published tuition rates.
  • All refunds will be made within 45 days of written notification.

If an applicant accepted by Kings enters the U.S. on a Kings I-20 and subsequently cancels prior to the start of scheduled classes or never attends class, Kings may retain:

  • For a program less than 12 weeks, all the tuition charges for up to the first four weeks, actual housing costs incurred by Kings, and non-refundable charges.
  • For a program of 12 weeks or more, all the tuition charges for up to six weeks of the enrollment, actual housing costs incurred by Kings and non-refundable charges.

5c. Cancellation/Withdrawal for other reasons (Kings Los Angeles)

  • Notice of cancellation must be in writing. Withdrawal may be effectuated either by the student’s written notice or by the student’s conduct, including, but not necessarily limited to, lack of attendance
  • A full refund will be given, less deposit and other application fee not exceeding $250, if notice of cancellation is made through attendance at the first class session, or the seventh class day after enrollment, whichever is later.
  • A pro rata refund will be given for students who have completed 60 per cent or less of the period of attendance. No refunds will be given if a student has completed over 60 per cent of the course.
  • Refunds will be paid or credited within 45 days of a student’s cancellation or withdrawal.

6. General Notes on Refunds

  • Bank charges and enrolment fee — all refunds are paid minus any bank charges and non-refundable fees.
  • Refunds are made to the fee-payer.
  • Accommodation deposits — will be refunded to the fee-payer after deductions for any disbursements or damages.
  • Late arrivals — no refunds are given for time missed due to arriving late for courses.
  • Expulsions — no refunds are given for students who are expelled from College for disciplinary reasons.

7. Academic and Teaching

  • All courses include a level assessment on or prior to arrival, orientation and regular progress tests. Students who successfully complete the course and attend at least 90% of lessons receive a Kings Certificate of Achievement.
  • Courses usually start on a Monday (or Tuesday if Monday is a public holiday). Testing and orientation replace lessons on the first day at College.
  • During high season, classes may run in the morning and/ or afternoon (or a combination of both).
  • Prices include teaching materials and use of course books. Students may need to purchase additional coursebooks or materials for specialized courses.
  • Public exam fees are not included in the course prices.

8. Public holidays and College closure

Courses are not held on public holidays (1,21 January, 27 May, 4 July, 2 September, 28 November). No refund or compensation is given for lessons missed due to public holidays. The College is closed between 21 December 2013 and 1 January 2014 inclusive.

9. Discipline

If your work, attendance or conduct is unsatisfactory, you will be subject to the College’s disciplinary procedures. These procedures may lead ultimately to expulsion. In the event of expulsion fees are not refunded. Travel and other costs incurred as a result of expulsion must be met by the student or by the student’s guardian. Attendance is compulsory for all students and is a condition of a US student visa. Non attendance of students holding a Kings I-20 is reported to the Department of Homeland Security. 

10. Accommodation

Kings acts solely as agents (and not as principals) in the arranging and providing of homestay accommodation for students. Prices are per week (residential accommodation is usually available from Sunday to Saturday). No refund is given for early departure but a charge will be made for any extra nights. Four weeks’ notice must be given to cancel or withdraw from accommodation. Students who move out without giving the proper notice period will be charged 4 weeks’ accommodation fees in lieu of notice.  All Colleges and residences are non-smoking. Students are responsible for any damages caused to the host family's property or residence.

11. Liability

Kings shall not be liable under any circumstance for its failure to provide any services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond the College’s control. Any damage caused by a student to college property, to the homestay property or to a residence, whether intentional or not, will be charged to the student(s) responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning.

12. Medical intervention

It is understood that if your child/ward is under 18 your permission is given for first aid to be administered and appropriate non-prescription medication to be given. Your permission is also understood to be given in an emergency for your child/ward to receive medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. Please advise us in writing therefore if your permission is not given, in order for us to act in accordance with your wishes. Students may be required to provide medical history documentation prior to or upon arrival in the U.S.

13. Activities and excursions

It is understood that if your child/ward is under 18 your permission is understood to be given for your child/ward to participate in off-site social activities and excursions organised by Kings and other external providers. Please advise us in writing therefore if your permission is not given, in order for us to act in accordance with your wishes.  

14. Damage deposit

For residential accommodation, a deposit of $200 will be taken, refunded upon departure provided no damage has been caused or exceptional cleaning is required.

15. Insurance

All Kings Colleges students must have appropriate accident and medical insurance. Travel insurance to cover personal property, breakages, loss and damage is strongly recommended.

16. Publicity materials

Permission is given for the use of student results, student comments or opinions and images or video of students in Kings Colleges promotional materials by the student, their parents or guardian with acceptance of these terms and conditions.

17. Jurisdiction

In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of the USA having jurisdiction in the matter in question.