Last updated February 2013
Kings reserves the right to change prices/course timetables etc at any time prior to registration and to make additions or amendments to these terms and conditions by giving one month's written notice to all affected parties
Offer of a place
This includes a study plan outlining the most appropriate course for your academic goals based on your academic ability and English language level and will detail costs for tuition and your selected accommodation option. Your place on the course or in accommodation is not held until we have received your payment to accept the place.
Acceptance of a place
To accept your place you will need to make an Acceptance Payment and return a signed copy of this document. Once this payment is received we will hold your place on the course and in accommodation until the balance of fees becomes due. (Your place may become at risk if we do not receive your first term's fees on time). The Acceptance Payment comprises: Registration Fee £75, Advance Fee £500 (deducted from first payment), Refundable Deposit £500 (refunded to the fee payer at the end of the course minus any sundry charges) and the relevant insurance fee (if you already have insurance, please include proof of cover with your acceptance payment). If you are a visa national, then there will be a charge of £13 for a Certificate of Acceptance to Study (CAS) which you will need to provide to obtain a visa.
Once we have received your Acceptance Payment we will hold a place on the course and in accommodation and send all relevant visa documentation including a CAS. Please advise us as soon as your visa is granted. If your visa is refused, the Advance Fee and Deposit will be refunded to the fee payer on production of the via refusal letter.
Payment of fees
All fees are due one month prior to the start of your course. Your place may be at risk if we do not receive payment on time. Payment by termly installment is available on request for courses of a minimum of 3 terms. The first two terms are payable 4 weeks prior to the start of the course and the 3rd term is payable prior to the start of the second term. Fees generally increase by inflation annually so payments by installment may be subject to fee increases. Fees can be paid by cheque, credit card, sterling bank draft or telegraphic transfer. Bank charges for both sending and receiving banks are payable by the sender. Payment by credit card is subject to a surcharge of 2%. AMEX 3.5%. In the event of late payment monthly interest charge of 2% will be applied. You will not be allowed to attend classes as long as fees are outstanding. You may be required to leave the course.
If you cancel more than four weeks before the beginning of the course for any reason other than visa refusal your Advance Fee and Deposit will not be refunded. If you cancel fewer than 4 weeks before the beginning of the course, a full term's tuition and accommodation fees will be retained and any balance refunded. Cancellations must be given in writing to the Principal of the College. We are obliged to notify UKBA if a student holding a current UK visa cancels a course at one of our Colleges. We strongly recommend you have an insurance policy in place which covers cancellation fees. Details of the reasons for cancellation covered by our recommended insurance policy are available on request.
It may be possible to defer the start date of your course if necessary without withdrawing sponsorship provided payment is received in accordance with the original start date.
Kings Colleges policies
Policies pertaining to admissions, welfare and safety, discipline, sanctions, promoting good behaviour and complaints procedures are all available at: http://www.kingscolleges.com/information/policies
If you wish to withdraw from a course after it has started, you must give a term's notice in writing to the Principal. This means you will be liable for the next term's tuition fees. Any balance of fees will be refunded. We are obliged to notify UKBA if a student holding a current UK visa withdraws from one of our Colleges.
Bank charges: all refunds are paid minus any bank charges
Visa refusal: Advance fees and Deposit refunded to the fee payer on receipt of a visa refusal letter.
Tuition Fees: any fees paid in excess of one term refunded to the fee payer if notice has been given to cancel/withdraw.
Deposits: refunded after student's departure to the fee payer after deductions for any disbursements or damages.
Late arrivals: no refunds are given for late arrivals.
Exclusions: no refunds are given for students excluded from school for disciplinary reasons.
Insurance: no refunds are given.
The Colleges reserve the right to determine the best course of study for any student and to exclude from class any student who, for reasons of ability or performance is not qualified to enter or remain in that class. Students will not be allowed to start any part of their study plan for which they have not reached the minimum entry requirement.
If your work, attendance or conduct is unsatisfactory, you will be subject to the College's disciplinary procedures. These procedures may lead ultimately to exclusion. In the event of exclusion, fees are not refunded. Attendance is compulsory for all students and is a condition of a UK visa. Non attendance of visa nationals is reported to UKBA.
Kings acts solely as agents (and not as principals) in the arranging and providing of homestay accommodation for students. Prices are per week (7 nights). No refund is given for early departure but a charge will be made for any extra nights. We reserve the right to apply a high season late booking supplement of £20 per week to students who book less than 10 days prior to arrival. A re-booking fee of £20 will be charged when accommodation was previously booked for less than the whole course and may also be charged if a student requests too many changes to accommodation. Notice to change accommodation or withdraw from either homestay or residence is one term. Students who move out without the proper notice period will be charged one term's fees in lieu of notice. Students wishing to move into private accommodation must seek approval from the Principal and provide written authorization from parents. Vacation accommodation is subject to availability, at an extra charge, usually only in homestay. Homestay students may have a change of family for the vacation. For residential accommodation and student houses a deposit of £150 will be taken, refunded after departure, provided no damage has been caused or exceptional cleaning required. Students wishing to move into private accommodation must seek approval from the Principal and provide written authorization from parents. Vacation accommodation is subject to availability, at an extra charge, usually only in homestay. Homestay students may have a change of family for the vacation. For residential accommodation and student houses a deposit of £150 will be taken, refunded after departure, provided no damage has been caused or exceptional cleaning required.
Is a legal requirement for all students under 16. At Kings it is a minimum requirement until the end of the term in which the student becomes 16. However if we believe that a student will be adversely affected by the lack of a guardian we may insist that parents retain a UK based guardian for longer than the legal requirement.
It is understood that if your child/ward is under 18 your permission is given for first aid to be administered and appropriate non-prescription medication to be given. Your permission is also understood to be given in an emergency for your child/ward to receive medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. Please advise us in writing therefore if your permission is not given, in order for us to act in accordance with your wishes.
Consent for activities for under 18s
By entering into these terms and conditions you are confirming your consent for your child/ward as named in the application form: a) To take part in College trips and other activities that take place off College premises; and b) To be given first aid or urgent medical treatment during any College trip or activity.Please note the following important information before agreeing to these Terms and Conditions:
The trips and activities covered by this consent include; all visits, whether organised by Kings Colleges or by a third party provider (including residential trips) which take place during the term of the course but may occur during or outside usual teaching hours; adventure activities at any time, off-site leisure and sporting fixtures outside the College day. We will send you information about any trip or activity before it takes place if we believe that it presents an unusually high risk. We shall take a common sense and proportionate approach to any risks posed by an out of College activity. We shall ensure that any providers of activities or transport are appropriately licensed ( under such legislation as the Adventure Activities Licensing Regulations 2004) You can, if you wish, tell the College that you do not want your child to take part in any particular College trip or activity. Details of the type of activities and trips we consider covered by this consent are set out in our literature and brochures and can be viewed on our website. In most instances written parental consent will not be requested from parents for off-site activities offered by the College as such activities are part of the course and selected programme and many usually take place during the normal College day.
Kings Colleges will not be liable under any circumstances for any failure to provide services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond the College's control. Any damage caused by a student to College property, to the homestay property or to a residence, whether intentional or not will be charged to the students responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning.
Permission is given for the use of student's results, student comment or opinion and images/video of students in Kings promotional materials by the student, their parents or guardian with acceptance of these terms and conditions.
Any information provided to Kings may be held on computer and used by Kings in accordance with its Data Protection registration and the UK Data Protection law. Kings is obliged to provide UK contact details and attendance information to UKBA.
By signing these terms and conditions you agree, should you progress to a UK university, to them releasing data on your course and progress.
Tuition is not given on public holidays. No refund or compensation is given for lessons missed due to public holidays.
In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of England and Wales having jurisdiction in the matter in question.